Register Here to Book a Stall

There are strict guidelines to holding a food stall at the fair. All stall holders who want to sell food will require a Temporary Food Permit from the Nillumbik Shire Council  by using the online Streatrader application tool.

Stall Holder Application Form for the Diamond Creek Rotary Spring Fair September 10 2022.

Before you begin your booking  

The information you will need is:

  1. Your Insurance Policy details.
  2. Your ABN if you are registering as a Trading Name or Business.
  3. If you are selling FOOD you will need your ‘Statement of Trade’ (SOT) as issued by Streatrader.
  4. Payment at this time can only be made by credit card. Your application will only be accepted if payment has been processedWe use PayPal to process payments. This is to enable quick refunds should the event be cancelled due to futher COVID19 restriction.

By continuing your booking you are agreeing to the ‘Stall Holders Terms and Conditions 2022 and by signing the signature box you (and your staff)  agree to the Release and Indemnity section. A copy of the ‘Stall Holders Terms and Conditions 2022’ can found on the Diamond Creek Town Fair web site) or emailed to you on request.  

If we receive significantly more applications than we need for one product/category, we will look at closing that type of product/category. We will make our decision as to who is successful, in order for other applicants to pursue opportunities. Your fee will be refunded.

The information is collected to assist with the Stall Holders application process and management of the Town Fair. Further details about how we use your personal information is provided at the end of this form and on our website.

The Rotary Club of Diamond Creek Inc is not currently registered for GST.

Stallholders Online Booking Form


For a direct link to our website
This email will be used for confirmation and communication and must be the same as used for PayPal payment.


  • Community Groups can receive a refund for their entry fee after the event if they complete their proposed activity and submit a Community Benefit Statement which summarizes their activity and how it assists their group.
  • Day and night trade is not available nor is it suitable for all positions. All Day/Night sites MUST trade from 9am to 9pm.
  • Limited opportunities for similar food types exist. If multiple applications are received for the same food type, the organizer will select the best tenders once tenders close (or earlier if sufficient applications have been received).
  • All Food operators must obtain Council Food Permits prior to the event (See Stallholders Information).


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The signing of site and powered site applications is an acceptance of your understanding of all terms and conditions. These conditions shall not imply a transfer of responsibility from the Stall Holder to the Town Fair Committee in any event. I confirm that the conditions on this application form and included in the brochure “Information for Stall holders”, available online have been read and understood, and that I agree to abide by them completely. I also understand that receipt of this application by mail or as submitted from the website will be confirmed by the organizing committee and that a space is not guaranteed until that confirmation is received. The Rotary Club of Diamond Creek Inc. is committed to protecting the privacy and confidentiality of your personal information. Our privacy policies adhere to the National Privacy Principles, as required under the Privacy Act 1988. See our Privacy Policy
1. I, the above-named applicant of the above address am aware and acknowledge that participating at the Diamond Creek Rotary Spring Fair involves inherent risks, including the risk of injury to life or death and damage to property and in undertaking such activities, I do so at my own risk.
2. I am also aware that it is a condition of participation Diamond Creek Rotary Spring Fair) that Rotary, its officers and employees, agents and volunteers are released by me from all liability howsoever arising from injury or damage to both property and person howsoever caused (whether fatal or otherwise) arising out of my participation in the Event whether or not such injury or damage is due to any negligent act, breach of duty, default and/or omission on the part of Rotary, its officers and employees, agents or volunteers.
3. I indemnify Rotary, its officers and employees, agents and volunteers against all loss, damage and expenses (including legal costs on a solicitor and own client basis) arising out of or in connection with any claims, actions, proceedings or demands of any kind arising directly or indirectly as a consequence of my participation in the Event.
4. I acknowledge and agree that my participation in the Event is as a consequence of my own free will and desire and that I have read and understood the above warning, release and indemnity.
5. I warrant that I am 18 years of age or older and am lawfully able to enter into this agreement above release and indemnity or, in the event that I am a minor, I have the permission of my legal guardian to participate in the Event and that my legal guardian has agreed to adhere to the terms of the indemnity below.
I consent to the Rotary Club of Diamond Creek Inc holding any photograph or video footage of me throughout the duration of Town Fair participation and to use in any promotional material including: Marketing collateral (brochures / reports) Print and online media (newspapers, magazines, blogs, news sites) Social media (Facebook, Instagram, Twitter) and the Rotary Club of Diamond Creek Inc websites, promotional videos. Please read this information carefully. If you do not understand any aspect, please contact the Town Fair Secretary on By submitting this application you agree to all the terms, conditions and the Release and Indemnity section and that (and your Staff) will abide by them.
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